If you experience a qualifying event (marriage, divorce, birth, adoption, etc.)
you have 30 days from the event date to make changes to your covered insurances.
Contact the Payroll & Benefits department at wsdpayrollbenefits@wausauschools.org for an application and assistance.
Janet Tews
Payroll Manager
jtews@wausauschools.org
715-261-0546
Nan Thao
Benefits and Payroll Specialist
nathao@wausauschools.org
715-261-0545
Naomi Vang
Payroll Assistant
navang@wausauschools.org
715-261-0544
♦♦♦ Payroll Information
Payroll Period and Check Dates
Payroll Forms
**IMPORTANT**
Please return forms to payroll through inter-school mail or drop off at Longfellow Administrative Center.
Forms containing sensitive data should NOT be sent through email.
Federal Income Tax Withholding Form - IRS Form W-4 (2025)
State Income Tax Withholding Form - Wisconsin Form WT-4 (2025)
♦♦♦ Health Insurance
- Health Insurance Benefits - Effective July 1, 2025
- Health Insurance Benefits - Effective Until June 30, 2025
- Health Insurance Premiums by Group
- Health Savings Account Benefits
- Flexible Spending Benefits
- Health Joy - Available Until June 30, 2025
Health Insurance Benefits - Effective July 1, 2025
Health Insurance Benefits - Effective Until June 30, 2025
Federal law requires that machine readable files containing information on in network health costs and out of network health costs be made publically available on the internet. This link allows you to access the machine readable files which Aspirus Health Plan creates and maintains for the Wausau School District.
Self-Insured Group Health Plan Employee Guide
Signature Network
Wausau School District Plans Using the Signature Network
Traditional Plan
The Traditional Signature Network is a Narrow Network health plan option allowing employees access to the Aspirus Health Network. This includes all Aspirus Hospitals and Clinics. This plan carries a lower deductible. If choosing the Signature Network - Traditional Plan, a Flex-Spending Account is an option.
Tip Sheet
Benefit Outline
AHP Signature Traditional Plan - Summary of Benefits and Coverage
AHP Signature Network Traditional Copay SPD
High Deductible Health Plan
The Signature Network High Deductible Health Plan is a Narrow Network health plan option allowing employees access to the Aspirus Health Network. This includes all Aspirus Hospitals and Clinics. HDHP participants are also eligible to enroll in a Health Savings Account (HSA).
Tip Sheet
Benefit Outline
AHP Signature HDHP - Summary of Benefits and Coverage
AHP Active Employee Signature Network SPD
Retiree - Benefit Outline
Retiree - AHP Signature HDHP - Summary of Benefits and Coverage
AHP Retiree Signature Network SPD
Freedom Network
Wausau School District Plans Using the Freedom Network
High Deductible Health Plan
The Aspirus Health Plan Freedom Network is a Broad Network health plan option, allowing employees access to an expanded, Broad Health Network. HDHP participants are also eligible to enroll in a Health Savings Account (HSA).
Tip Sheet
Benefit Outline
AHP Freedom Network HDHP - Summary of Benefits and Coverage
AHP Active Employee Freedom Network SPD
Retiree - Benefit Outline
Retiree - AHP Freedom HDHP
AHP Retiree Freedom Network SPD
OUTSIDE OF WISCONSIN both the Signature Network and Freedom Network provide access to the First Health Network. These providers are IN-NETWORK and ideal for those who travel or have dependents living outside of Wisconsin.
Mayo Clinic is in First Health's Network - and would be included as an "in-network" provider on both the Signature Network and the Freedom Network when located outside the state of Wisconsin.
Optum Rx Pharmacy Benefit Manager Effective 1/1/2024
Optum Rx Introduction
Optum Rx On-Line Tools
Optum Rx Drug Tier Flyer
Optum Rx Zero Cost Drug List
Health Insurance Premiums by Group
Health Savings Account Benefits
HSA Contribution Limits
for 2025:
Individual: $4,300
Family: $8,550
Individuals 55 and older $1000 catch up contribution
HSA Contribution Limits
for 2024:
Individual: $4,150
Family: $8,300
Individuals 55 and older $1000 catch up contribution
Health Savings Accounts (HSA) are used in conjunction with High Deductible Health Plans. When you enroll in a District High Deductible Health Plan, you will receive an email from Payroll & Benefits with instructions to set up an HSA at Associated Bank.
Individuals eligible for an HSA contribution must meet IRS requirements:
- Enrolled in a qualifying High Deductible Health Plan (HDHP)
- Have no other health coverage except as permitted by IRS
- May not be enrolled in Medicare
- Cannot be claimed as a dependent on someone else’s tax return
The District contributes to employee HSA’s in January 50%, July 25%, and October 25%.
Need to make a change?
Change requests must be received by the 15th of the month to take effect for the following payroll month.
Click HERE to submit changes to your HSA Account
If you have any questions, please reach out your Benefits Specialist
Plan Administrator:
Associated Bank
800-270-7719
For online account access, please visit:
Associated Bank
and select "Associated Benefits Connection" to log in or create an account
What's the difference between HSA and FSA?
For specific guidelines regarding Health Savings Accounts, Flexible Spending Accounts, and Other Tax-Favored Health Plans, visit the IRS website to review documentation.
Flexible Spending Benefits
The BESTflex Plan
By Employee Benefits Corporation
Health Flexible Savings Account and Dependent Care Flexible Savings Account
The BESTflex Plan is an IRS-approved health care benefit plan that provides special tax-free spending accounts. Based on your health care expenses
that are not covered by regular health insurance and your dependent care expenses, you choose how much of your pay to place in these accounts.
If you have any questions, please reach out to your Benefits Specialist.
KNOW YOUR LIMITS - 2025
FSA Contribution Limits for 2025
Health Care FSA:
All taxpayers: $3,300
Dependent Care FSA
Single Taxpayers or Married filing Jointly: $5,000
Married taxpayers filing separately: $2,500 each
KNOW YOUR LIMITS - 2024
FSA Contribution Limits for 2024
Health Care FSA:
All taxpayers: $3,200
Dependent Care FSA
Single Taxpayers or Married filing Jointly: $5,000
Married taxpayers filing separately: $2,500 each
Plan Administrator
Employee Benefits Corporation
Participant Service
800-346-2126
Available M-F, 8am - 5pm CST
By email: ebconline@ebcflex.com
Online: www.ebcflex.com
Vist the EBCFlex webiste to:
-
Access your account balance
-
Check status of reimbursement checks
-
Download forms
-
Update your personal information
-
Obtain detailed account history
Enrollment
Enroll during your normal open enrollment period or at benefit election upon commencement of benefit eligibility.
Changes to the FSA Election
Changes during the plan year are not allowed, except in circumstances of a qualifying event.
Contact your plan administrator if you need to discuss a qualifying event.
Health Joy - Available Until June 30, 2025
HealthJoy is a healthcare app that provides the following:
- 24/7 Telemedicine at no cost to you or additional cost to the District
- Benefits Wallet
- Healthcare Concierge
- Medical Bill Review
- Rx Savings Review
- Provider Recommendations
HealthJoy is an additional benefit available to Regular Active Employees and Dependents enrolled in the District health insurance.
♦♦♦ Dental Insurance
- Delta Dental Premiums
- Delta Dental - Vision Care Discount
- Administrator Dental Dental Benefits
- Teacher Delta Dental Benefits
- Administrative and Educational Support Delta Dental Benefits
- Maintenance and Custodial Delta Dental Benefits
- Municipal Delta Dental Benefits
- School Nutrition Services Delta Dental Benefits
Delta Dental Premiums
Delta Dental - Vision Care Discount
Administrator Dental Dental Benefits
Summary of Benefits
For complete details, please review the Delta Dental Admin Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
-
Per Person, per Benefit Accumulation Period - $25.00
-
Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum - Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,500.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column of the Plan Booklet applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column of the Plan Booklet applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
Wausau School District covers Administrator Dental Insurance Monthly Premiums at 100%.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.
Teacher Delta Dental Benefits
Summary of Benefits
For complete details, please see the Delta Dental Teacher Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $2,000.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
The percentage of full time equivalent (FTE) assigned to a position determines the level of District coverage of monthly premiums.
The Delta Dental Benefit is 90% paid by the district and prorated on assigned FTE.
1.0 FTE
Contracted Teacher
District Pays 90%
Employee Pays 10%
0.9 FTE
Contracted Teacher
District Pays 81%
Employee Pays 19%
0.8 FTE
Contracted Teacher
District Pays 72%
Employee Pays 28%
0.7 FTE
Contracted Teacher
District Pays 63%
Employee Pays 37%
0.6 FTE
Contracted Teacher
District Pays 54%
Employee Pays 46%
0.5 FTE
Contracted Teacher
District Pays 45%
Employee Pays 55%
0.4 FTE
Contracted Teacher
District Pays 36%
Employee Pays 64%
Administrative and Educational Support Delta Dental Benefits
Summary of Benefits
For complete details, please review the Delta Dental Clerical Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum - Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
The number of calendar year hours assigned to a position determines the level of District coverage of monthly premiums.
For questions about Dental Insurance monthly premiums, please refer to the Employee Handbook or contact a Benefit Specialist.
1,430 to 1,950 Hours
Dental Insurance Premiums: 90% covered by District, 10% covered by Employee
1,330 to 1,429 Hours
Dental Insurance Premiums: 80% covered by District, 20% covered by Employee
1,000 to 1,329 Hours
Dental Insurance Premiums: 70% covered by District, 30% covered by Employee
Maintenance and Custodial Delta Dental Benefits
Summary of Benefits
For complete details, please see the Delta Dental Custodial Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
The number of hours/day (8 hours - full time or 4 hours - part time) assigned to a Maintenance & Custodial position
determines the level of District coverage of Dental Insurance monthly premiums.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.
Full Time
Maintenance & Custodial employees scheduled to work 8 hours/day:
Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee
Part Time
Maintenance & Custodial employees scheduled to work 4 hours/day:
Dental Insurance Monthly Premiums:
50% covered by District,
50% covered by Employee
Municipal Delta Dental Benefits
Summary of Benefits
For complete details, please review the Delta Dental Municipal Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,500.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
Dental Insurance Monthly Premiums vary based on the Municipal position.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.
School Nutrition Services Delta Dental Benefits
Summary of Benefits
For complete details, please see the Delta Dental Nutrition Summary Plan Description
Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00
The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column applies.
Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.
After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.
Premium Contributions
The number of calendar year hours assigned to a School Nutrition Services position determines the level of District coverage.
For questions about Dental Insurance monthly premiums, please refer to the Employee Handbook or contact a Benefit Specialist.
8 Hours/Day
Dental Insurance Monthly Premium
School Nutrition Services employees
scheduled to
work 8 hours/day:
Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee
8 Hours/Day
Dental Insurance Monthly Premium
School Nutrition Services employees
scheduled to
work 8 hours/day:
Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee
6+ Hours/Day
Dental Insurance Monthly Premium
School Nutrition Services employees
scheduled to
work 6+ hours/day:
Dental Insurance Monthly Premiums:
70% covered by District,
30% covered by Employee
♦♦♦ Life Insurance
WI Public Employers Group Life Insurance Program
Wisconsin Public Employers Group Life Ins Program
2025-2026 Life Insurance Premiums Rates - Local Government Employee
2024-2025 Life Insurance Premiums Rates - Local Government Employee
Premiums for Basic Coverage, 1x annual salary, are paid 100% by the District upon approval of employee application.
An employee may change life insurance elections at any time. However, an Evidence of Insurability Application will be required to increase coverage. Contact Payroll & Benefits for an application.
Coverage may be increased by one level of employee coverage or one or two units of Spouse and Dependent coverage within 30 days of a qualifying event without needing Evidence of Insurability. Contact Payroll & Benefits for an application.
The Beneficiary Designation form is used to name primary and secondary beneficiaries for your WRS Retirement Benefit and your Wisconsin Public Employers Life Insurance. A separate form may be filed for each benefit if preferred.
♦♦♦ Disability Insurance
Disability Insurance Options
The Wausau School District offers Short Term and Long Term Disability benefits to employees scheduled to work 600 hours or more on an annual basis.
- Pays up to 66 2/3% of your annual salary divided by 52, depending upon your coverage choice, per week.
- District Sick Leave, if available, may be used in addition to receiving a paid benefit.
- Benefits for a covered illness or injury can continue for 90 calendar days, the date you are no longer disabled or until you are eligible to receive benefits under the District Long Term Disability plan, whichever comes first.
- New employees may enroll within the first 31 days of employment and no additional medical documentation will be required.
- Existing employees may enroll in the Short Term Disability plan or change their Weekly Benefit amount at any time. However, an Evidence of Insurability Application will be required to determine approval.
- Pre-existing condition provision applies to all new enrollees and all employees electing to increase their Weekly Benefit amount. If you received medical treatment, took prescribed drugs, or consulted a physician for an illness or injury in the 12 months before coverage began or increased, that particular sickness or injury or anything related to the condition will not qualify for benefits during the first 12 months of coverage.
- Pays 90% of basic earnings.
- Benefits effective 90 consecutive calendar days following when disability begins.
- Covers disabilities that are not work related.
- District pays 100% of premiums, no cost to employees.
Identity Theft Protection Services is an added benefit for anyone electing disability insurance. Any employee covered by a NIS Policy, district offered disability insurance, is able to call and receive services.
♦♦♦ Retirement Benefits
State Retirement Benefits
Wisconsin Retirement System
Wisconsin Department of Employee Trust Funds
The Wisconsin Retirement System is a qualified retirement system under Section 401(a) of the Internal Revenue Code. All qualified employees of school districts must participate.
QUALIFIED EMPLOYEES:
Employees Employed on or after July 1, 2011 (no prior service)
You are expected to work at least two-thirds of full-time employment (880 hours for teachers and school district educational support personnel and 1,200 hours for all other employment categories ).
You are expected to be employed for at least one year.
Employees Employed before July 1, 2011:
You are expected to work at least one-third of what is considered full-time employment (440 hours for teachers and school district educational support personnel and 600 hours for all other teacher employment categories).
You are expected to be employed for at least one year.
Please visit the Wisconsin Retirement Systems Website for more information on state retirement benefits.
The Beneficiary Designation form is used to name primary and secondary beneficiaries for your WRS Retirement Benefit and your Wisconsin Public Employers Life Insurance. A separate form may be filed for each benefit if preferred.
How to Fill Out Beneficiary Designation
Calculate Your Retirement Benefits
How to Fill Out Your Retirement Benefit Estimates and Application
Retirement Savings Accounts - 403(b)/457(b) Plans
Maximum Contribution Limits to Retirement Savings Accounts - 403(b)/457(b) Plans
2025
$23,500
Individuals 50 and over $7,500 catch up contribution limit
2024
$23,000
Individuals 50 and over $7,500 catch up contribution limit
Tax Sheltered Annuities & Retirement Savings Accounts
Offered through Wausau School District, 403(b)/457(b) plans:
- Salary deferral plans that allow you to contribute to your retirement through the convenience of payroll deduction.
- Opportunity to build up retirement savings and direct your savings investment to best meet your goals and personal situation.
- Contributions through payroll deduction may be on a before-tax and/or after-tax (Roth) basis.
Wausau School District 403(b) and 457(b) Comparison Chart
District teachers hired after 01/01/2011 should refer to the employee handbook- Wausau Education Association Wage and Benefit Supplement for a benefit overview.
403(b) VENDORS
The following is a list of companies that employees can choose to make their contributions to:
Ameriprise Financial – www.ameriprise.com
Equitable – www.equitable.com
Security Benefit – Contact a Local Adviser
Thrivent Investment Management, Inc.– www.thrivent.com
WEA Member Benefits– www.weabenefits.com
You may schedule a virtual meeting with a WEA Member Benefits representative HERE.
457(b) VENDORS
Wisconsin Deferred Compensatoin Program - www.wdc457.org or 1-877-457-9327
Wisconsin Deferred Compensation Program (WDC) New Employee Webinar
Use this registration link for a 30-minute session to learn about supplemental retirement savings with the WDC.
A brief overview of the WDC is provided along with enrollment steps.
As part of the Wisconsin Deferred Compensation Program 457(b):
You may schedule a virtual meeting with our local WDC Retirement Plan Advisor, Shawn Bresnahan HERE.
Tax Sheltered Annuities are deducted from 24 pay periods per year.
There are three enrollment periods per year: October 1, February 1, and May 1.
A Salary Reduction Agreement must be in the payroll office by the end of the month prior to these deadlines.
♦♦♦ Employee Assistance Program
Employee Assistance Program
The District has partnered with Bridge Community Health Clinic to offer an employee assistance program. Employees and each of their family members may receive up to three free confidential visits each per school year. When contacting them, notify them that you are an employee or family member of an employee of the Wausau School District. Visit bridgeclinic.org for more information.
Bridge Community Health Clinic - 715-848-4884
We all experience ups and downs in life. It's impossible to avoid the many stresses, conflicts, and challenges that occur in modern life. Often we resolve these situations on our own or with the help of family and friends. Sometimes however, it helps to talk to an experienced counselor.
Just about any concern imaginable can be brought to the EAP, such as; stress, anxiety & depression, substance abuse, parenting issues, marital and family problems, etc. Your participation in the EAP is voluntary and strictly confidential.