Payroll and Benefits

Our Payroll and Benefits Department works closely with Wausau School District staff in the areas of:

Payroll
Health Insurance
Dental Insurance
Life Insurance
Disability Insurance
Retirement Benefits
Employee Assistance Program

our Team

Janet Tews
Payroll Manager
jtews@wausauschools.org
715-261-0546

Nan Thao
Benefits and Payroll Specialist
nathao@wausauschools.org
715-261-0545

Naomi Vang
Payroll Assistant
navang@wausauschools.org
715-261-0544

Quick Reminders for Employees:

1. Important Health Coverage Tax Documents - Notice of Availability of Form 1095-C.

Due to the federal Paperwork Burden Reduction Act, Wausau School District is no longer required to automatically mail paper copies of Form 1095-C to all employees. Form 1095-C provides information about the health insurance coverage offered to you by Wausau School District. You do not need this form to file your federal or state income tax returns.

If you would like a copy of your 2025 Form 1095-C for your records, you may request one at no cost using any of the following methods:

Email: Send a request to wsdpayrollbenefits@wausauschools.org
Phone: Call Payroll & Benefits at 715-261-0546
Mail: Send a written request to: 415 Seymour St, Wausau WI 54403

2. If you experienced a qualifying event (marriage, divorce, birth, adoption, etc.), you have 30 days from the event date to make changes to your covered insurances.

Contact the Payroll & Benefits Department for an application and assistance.

Payroll Period and Check Dates

Health Insurance

Health Insurance Benefits

Summary of Benefits & Coverage Documents effective 1/1/2026:

Traditional Plan (active employees and retirees)
Active Employee Qualified High Deductible Health Plan
Retiree Qualified High Deductible Health Plan

Summary of Benefits & Coverage Documents:

Traditional Plan (active employees and retirees)
Active Employee Qualified High Deductible Health Plan
Retiree Qualified High Deductible Health Plan

Optum Rx Pharmacy Benefit Manager

Expanded Preventive Medication List - possible zero cost to members (certain items, such as over-the-counter products, may not be eligible)

Helpful Information:

Features of umr.com
Understanding Your Explanation of Benefits

General Screening and Immunization Guidelines for Adults

Additional UMR Provided Services:

Maternity CARE
NurseLine
Ongoing Condition Care - Action Plan
Ongoing Condition Care - Begin Living Your Best Life
Ongoing Condition Care - Time to Cash In
Teladoc
Teladoc - setting up your account on the mobile app
Teladoc - setting up your account on the web

Notice of Nondiscrimination and Notice of Availability of Language Assistance Services and Alternative Formats

Anovia Health - Direct Primary Care

Anovia Health, a Direct Primary Care Clinic, is available to Wausau School District health insurance participants at no cost. This clinic provides primary-level care and can even provide many urgent care/walk-in types of health care needs. This in no way replaces our current health insurance through UMR, it is simply another option for employees to utilize for their health care.

The Wausau clinic, located at 605 S. 24th Avenue, is open from 7:00 a.m. to 5:00 p.m.

Anovia Health Flyer

What Can I Be Seen For?

Health Insurance Premiums by Group

2025-26

2025-2026 Teacher Health Insurance Premiums and Contributions

2025-2026 Non-Teacher Health Insurance Premiums and Contributions

2025-2026 Teacher Retiree Health Insurance Premiums, Hired Prior to 1-1-2011 Eligible

2024-25

2024-2025 Teacher Health Insurance Premiums and Contributions

2024-2025 Non-Teacher Health Insurance Premiums and Contributions

2024-2025 Teacher Retiree Health Insurance Premiums, Hired Prior to 1-1-2011 Eligible

Health Savings Account Benefits

Health Savings Accounts (HSA) are used in conjunction with High Deductible Health Plans. When you enroll in a District High Deductible Health Plan, you will receive an email from Payroll & Benefits with instructions to set up an HSA at Associated Bank.

Individuals eligible for an HSA contribution must meet IRS requirements:

Enrolled in a qualifying High Deductible Health Plan (HDHP)
Have no other health coverage except as permitted by IRS
May not be enrolled in Medicare
Cannot be claimed as a dependent on someone else’s tax return

The district contributes to employee HSAs in January (50%), July (25%), and October (25%). The contribution coincides with the first paycheck in each month.

HSA Contribution Limits for 2026:
Individual: $4,400
Family: $8,750

Individuals 55 and older $1000 catch up contribution

HSA Contribution Limits for 2025:
Individual: $4,300
Family: $8,550

health savings account: additional contributions
(High deductible
plan onLY)

WSD Annual HSA Contributions

Need to make a change?

Change requests must be received by the 15th of the month to take effect for the following payroll month.

Click HERE to submit changes to your HSA Account

If you have any questions, please reach out your Benefits Specialist

Plan Administrator:
Associated Bank
800-270-7719

For online account access, please visit:
Associated Bank
and select "Associated Benefits Connection" to log in or create an account

What's the difference between HSA and FSA?

HSA: Health Savings Account

HDHP Required
Higher Contribution Limits
Funds Roll Over at the End of the Year (accumulating)
Contribution can be Changed During the Year
Employer Funded
Pre Tax Dollars
Eligible for Qualified Medical Expenses
Employee Funded

FSA: Flexible Spending Account

Lower Contribution Limits
Rollover up to $500 at the End of the Year (Non-accumulating)
Eligible for Dependent Care Expenses
Fully Funded at Day One
Contribution is Fixed for Calendar Year
Pre Tax Dollars
Eligible for Qualified Medical Expenses
Employee Funded

For specific guidelines regarding Health Savings Accounts, Flexible Spending Accounts, and Other Tax-Favored Health Plans, visit the IRS website to review documentation.

Flexible Spending Benefits

The BESTflex Plan

By Employee Benefits Corporation

Health Flexible Savings Account and Dependent Care Flexible Savings Account

The BESTflex Plan is an IRS-approved health care benefit plan that provides special tax-free spending accounts. Based on your health care expenses
that are not covered by regular health insurance and your dependent care expenses, you choose how much of your pay to place in these accounts.

If you have any questions, please reach out to your Benefits Specialist.

KNOW YOUR LIMITS - 2025

FSA Contribution Limits for 2025
Health Care FSA:
All taxpayers: $3,300
Dependent Care FSA
Single Taxpayers or Married filing Jointly: $5,000
Married taxpayers filing separately: $2,500 each

KNOW YOUR LIMITS - 2024

FSA Contribution Limits for 2024
Health Care FSA:
All taxpayers: $3,200
Dependent Care FSA
Single Taxpayers or Married filing Jointly: $5,000
Married taxpayers filing separately: $2,500 each

Plan Administrator

Employee Benefits Corporation
Participant Service
800-346-2126

Available M-F, 8am - 5pm CST

By email: ebconline@ebcflex.com
Online: www.ebcflex.com
Vist the EBCFlex webiste to:

Access your account balance
Check status of reimbursement checks
Download forms
Update your personal information
Obtain detailed account history

Enrollment

Enroll during your normal open enrollment period or at benefit election upon commencement of benefit eligibility.

Changes to the FSA Election

Changes during the plan year are not allowed, except in circumstances of a qualifying event.
Contact your plan administrator if you need to discuss a qualifying event.

Dental Insurance

Delta Dental Premiums

Delta Dental - Vision Care Discount

Vision Care Discounts

You Delta Dental plan comes with a Vision Discount Program add-on. This program offers savings on exams, eyewear, and even laser correction just for being a dental member.

Exam (with dilation as necessary): $5 off comprehensive exam/$5 off contact-lens exam
Complete Pair of Glasses (The following discounts and fees for frames, lenses, and lens options apply only if a complete pair is purchased in the same transaction. Items purchased separately will be discounted 20% off the retail price.):
- Frames (any frame available at provider location): $35 off retail price
- Single Plastic Lenses (including standard scratch coating):
  - Single-Vision: Member pays $50
  - Bifocal: Member pays $70
  - Trifocal: Member pays $105
- Lens Options:
  - UV Coating: Member pays $15
  - Tint (solid and gradient): Member pays $15
  - Standard Polycarbonate: Member pays $40
  - Standard Anti-Reflective Coating: Member pays $45
  - Standard Progressive (add-on to bifocal): Member pays $65
- Conventional Contact Lenses (materials only): 15% off retail price
- Laser Vision Correction (LASIK or PRK): 15% off retail price or 5% off promotional price
- Frequency (exams, frames, lenses, and contact lenses): Unlimited

Find a vision provider: Visit Delta Dental Vision then "Search EyeMed Access Network" or call 866-246-9041.

Additional Notes

After initial purchase, replacement contact lenses may be obtained online at substantial savings and mailed directly to the member.
Members will receive 20% discount on items purchased at participating providers not included under the program. Twenty percent discount may not be combined with any other discounts or promotional offers, and the discount does not apply to EyeMed provider's professional services, or contact lenses.
Retail prices may vary by location.

Plan Limitations/Exclusions

Orthoptic or vision training, subnormal vision aids, and associated supplemental testing
Medical and/or surgical treatment of the eye, eyes, or supporting structures
Corrective eyewear required by an employer as a condition of employment, and safetywear
Services provided as a result of any Worker's Compensation Law
Plano non-prescription lenses and non-prescription sunglasses (except for the 20% discount)

Administrator Dental Dental Benefits

Summary of Benefits

For complete details, please review the Delta Dental Admin Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum - Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,500.00

The Benefits of your dental Plan will depend on the dentist you choose. Delta Dental PPO Dentists agree to accept payment based on a reduced schedule, which means your out-of-pocket costs will be less. The coverage percentage listed in the Delta Dental PPO column of the Plan Booklet applies.

Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column of the Plan Booklet applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.

After you have satisfied the deductible requirements as stated, the program provides payment at the indicated percentage of fees, up to the maximum stated for each eligible person in each Benefit Accumulation Period. A Benefit Accumulation Period is a 12-month period of time over which deductibles (if any) and maximums apply. The Benefit Accumulation Period is January 1 through December 31.

Premium Contributions

Wausau School District covers Administrator Dental Insurance Monthly Premiums at 100%.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.

Teacher Delta Dental Benefits

Summary of Benefits

For complete details, please see the Delta Dental Teacher Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $2,000.00

Delta Dental Premier Dentists agree to not charge you any amount that exceed the MPA. The coverage percentage listed in the All Other Dentists column applies when treatment is provided by Delta Dental premier Dentists or by dentists who have not signed any agreements with Delta Dental.

Premium Contributions

The percentage of full time equivalent (FTE) assigned to a position determines the level of District coverage of monthly premiums.
The Delta Dental Benefit is 90% paid by the district and prorated on assigned FTE.

1.0 FTE
Contracted Teacher
District Pays 90%
Employee Pays 10%

0.9 FTE
Contracted Teacher
District Pays 81%
Employee Pays 19%

0.8 FTE
Contracted Teacher
District Pays 72%
Employee Pays 28%

0.7 FTE
Contracted Teacher
District Pays 63%
Employee Pays 37%

0.6 FTE
Contracted Teacher
District Pays 54%
Employee Pays 46%

0.5 FTE
Contracted Teacher
District Pays 45%
Employee Pays 55%

0.4 FTE
Contracted Teacher
District Pays 36%
Employee Pays 64%

Administrative and Educational Support Delta Dental Benefits

Summary of Benefits

For complete details, please review the Delta Dental Clerical Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum - Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00

Premium Contributions

The number of calendar year hours assigned to a position determines the level of District coverage of monthly premiums.
For questions about Dental Insurance monthly premiums, please refer to the Employee Handbook or contact a Benefit Specialist.

1,430 to 1,950 Hours

Dental Insurance Premiums: 90% covered by District, 10% covered by Employee

1,330 to 1,429 Hours

Dental Insurance Premiums: 80% covered by District, 20% covered by Employee

1,000 to 1,329 Hours

Dental Insurance Premiums: 70% covered by District, 30% covered by Employee

Maintenance and Custodial Delta Dental Benefits

Summary of Benefits

For complete details, please see the Delta Dental Custodial Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00

Premium Contributions

The number of hours/day (8 hours - full time or 4 hours - part time) assigned to a Maintenance & Custodial position
determines the level of District coverage of Dental Insurance monthly premiums.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.

Full Time
Maintenance & Custodial employees scheduled to work 8 hours/day:

Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee

Part Time
Maintenance & Custodial employees scheduled to work 4 hours/day:

Dental Insurance Monthly Premiums:
50% covered by District,
50% covered by Employee

Municipal Delta Dental Benefits

Summary of Benefits

For complete details, please review the Delta Dental Municipal Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employment
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,500.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,500.00

Premium Contributions

Dental Insurance Monthly Premiums vary based on the Municipal position.
For questions about Dental Insurance premiums, please refer to the Employee Handbook or contact a Benefit Specialist.

School Nutrition Services Delta Dental Benefits

Summary of Benefits

For complete details, please see the Delta Dental Nutrition Summary Plan Description

Important Notes:

Coverage begins the first day of the month following employmen
Dependent eligibility – Spouse and Dependents up to age 26
Benefit Period - January through December
Deductibles:
- Per Person, per Benefit Accumulation Period - $25.00
- Per Family, per Benefit Accumulation Period - $75.00
Plan Year Maximum Per Person - $1,000.00
Lifetime Maximum Per Person - Orthodontia to age 25 - $1,000.00

Premium Contributions

The number of calendar year hours assigned to a School Nutrition Services position determines the level of District coverage.
For questions about Dental Insurance monthly premiums, please refer to the Employee Handbook or contact a Benefit Specialist.

8 Hours/Day
Dental Insurance Monthly Premium

School Nutrition Services employees
scheduled to
work 8 hours/day:

Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee

8 Hours/Day
Dental Insurance Monthly Premium

School Nutrition Services employees
scheduled to
work 8 hours/day:

Dental Insurance Monthly Premiums:
90% covered by District,
10% covered by Employee

6+ Hours/Day
Dental Insurance Monthly Premium

School Nutrition Services employees
scheduled to
work 6+ hours/day:

Dental Insurance Monthly Premiums:
70% covered by District,
30% covered by Employee

Life Insurance

WI Public Employers Group Life Insurance Program

WI Public Employers Group Life Insurance Program

Wisconsin Public Employers Group Life Ins Program

2025-2026 Life Insurance Premiums Rates - Local Government Employee

2024-2025 Life Insurance Premiums Rates - Local Government Employee

Premiums for Basic Coverage, 1x annual salary, are paid 100% by the District upon approval of employee application.

An employee may change life insurance elections at any time. However, an Evidence of Insurability Application will be required to increase coverage. Contact Payroll & Benefits for an application.

Coverage may be increased by one level of employee coverage or one or two units of Spouse and Dependent coverage within 30 days of a qualifying event without needing Evidence of Insurability. Contact Payroll & Benefits for an application.

The Beneficiary Designation form is used to name primary and secondary beneficiaries for your WRS Retirement Benefit and your Wisconsin Public Employers Life Insurance. A separate form may be filed for each benefit if preferred.

Beneficiary Designation Form

Disability Insurance

Disability Insurance Options

Disability Insurance Options

The Wausau School District offers Short Term and Long Term Disability benefits to employees scheduled to work 600 hours or more on an annual basis.

Short Term Disability

Pays up to 66 2/3% of your annual salary divided by 52, depending upon your coverage choice, per week.
District Sick Leave, if available, may be used in addition to receiving a paid benefit.
Benefits for a covered illness or injury can continue for 90 calendar days, the date you are no longer disabled or until you are eligible to receive benefits under the District Long Term Disability plan, whichever comes first.
New employees may enroll within the first 31 days of employment and no additional medical documentation will be required.
Existing employees may enroll in the Short Term Disability plan or change their Weekly Benefit amount at any time. However, an Evidence of Insurability Application will be required to determine approval.
Pre-existing condition provision applies to all new enrollees and all employees electing to increase their Weekly Benefit amount. If you received medical treatment, took prescribed drugs, or consulted a physician for an illness or injury in the 12 months before coverage began or increased, that particular sickness or injury or anything related to the condition will not qualify for benefits during the first 12 months of coverage.

long term disability

Pays 90% of basic earnings.
Benefits effective 90 consecutive calendar days following when disability begins.
Covers disabilities that are not work related.
District pays 100% of premiums, no cost to employees.

Identity Theft Protection Services is an added benefit for anyone electing disability insurance. Any employee covered by a NIS Policy, district offered disability insurance, is able to call and receive services.

Disability Enrollment and Evidence of Insurability Application

Identity Theft Protection Services

Indentity theft protection
NIS Benefits

Retirement Benefits

State Retirement Benefits
Retirement Savings Accounts - 403 (b)/457(b) Plans

State Retirement Benefits

WISCONSIN Retirement System and Wisconsin Department of Employee Trust Funds

The Wisconsin Retirement System is a qualified retirement system under Section 401(a) of the Internal Revenue Code. All qualified employees of school districts must participate.

Qualified Employees:

Employees Employed on or after July 1, 2011 (no prior service)

You are expected to work at least two-thirds of full-time employment (880 hours for teachers and school district educational support personnel and 1,200 hours for all other employment categories ).

You are expected to be employed for at least one year.

Employees Employed before July 1, 2011:

You are expected to work at least one-third of what is considered full-time employment (440 hours for teachers and school district educational support personnel and 600 hours for all other teacher employment categories).

You are expected to be employed for at least one year.

Please visit the Wisconsin Retirement Systems Website for more information on state retirement benefits.

Beneficiary Designation Form

How to Fill Out Beneficiary Designation

Calculate Your Retirement Benefits

How to Fill Out Your Retirement Benefit Estimates and Application

Retirement Savings Accounts - 403 (b)/457(b) Plans

Tax Sheltered Annuities & Retirement Savings Accounts Offered through Wausau School District, 403(b)/457(b) plans:

Salary deferral plans that allow you to contribute to your retirement through the convenience of payroll deduction.
Opportunity to build up retirement savings and direct your savings investment to best meet your goals and personal situation.
Contributions through payroll deduction may be on a before-tax and/or after-tax (Roth) basis.

Wausau School District 403(b) and 457(b) Comparison Chart

District teachers hired after 01/01/2011 should refer to the employee handbook- Wausau Education Association Wage and Benefit Supplement for a benefit overview.

Maximum Contribution Limits to Retirement Savings Accounts - 403(b)/457(b) Plans:

2026
$24,500
Individuals 50 or over $8,000
catch up contribution limit *

Maximum Contribution Limits to Retirement Savings Accounts - 403(b)/457(b) Plans:

2025
$23,500
Individuals 50 and over $7,500 catch up contribution limit

SECURE 2.0 Act:
Employees utilizing a catch up provision and earning more than $150,000 in FICA compensation in 2025, must direct catch up contributions to a Roth (after-tax) account in 2026.

403(b)/457(b) Salary Reduction Agreement

WSD 403(b) Plan 415 Notice

WSD 403(b) Plan - Universal Availability Notice

Wisconsin Deferred Compensation Program (WDC)

(WDC) 457(b) Program Resources

403(b) VENDORS

The following is a list of companies that employees can choose to make their contributions to:
Ameriprise Financial – www.ameriprise.com
Equitable – www.equitable.com
Security Benefit – Contact a Local Adviser
Thrivent Investment Management, Inc.– www.thrivent.com
WEA Member Benefits– www.weabenefits.com
You may schedule a virtual meeting with a WEA Member Benefits representative: schedule a meeting

457(b) VENDORS

Wisconsin Deferred Compensation Program - www.wdc457.org or 1-877-457-9327

Wisconsin Deferred Compensation Program (WDC) New Employee Webinar
Use this registration link for a 30-minute session to learn about supplemental retirement savings with the WDC.
A brief overview of the WDC is provided along with enrollment steps.

As part of the Wisconsin Deferred Compensation Program 457(b):
You may schedule a virtual meeting with our local WDC Retirement Plan Advisor, Shawn Bresnahan.

Tax Sheltered Annuities are deducted from 24 pay periods per year.
There are three enrollment periods per year: October 1, February 1, and May 1.
A Salary Reduction Agreement must be in the payroll office by the end of the month prior to these deadlines.

Employee Assistance Program

Contact Information

Contact Information

The District has partnered with Bridge Community Health Clinic to offer an employee assistance program. Employees and each of their family members may receive up to three free confidential visits each per school year. When contacting them, notify them that you are an employee or family member of an employee of the Wausau School District. Visit bridgeclinic.org for more information.

Bridge Community Health Clinic - 715-848-4884

We all experience ups and downs in life. It's impossible to avoid the many stresses, conflicts, and challenges that occur in modern life. Often we resolve these situations on our own or with the help of family and friends. Sometimes however, it helps to talk to an experienced counselor.

Just about any concern imaginable can be brought to the EAP, such as; stress, anxiety & depression, substance abuse, parenting issues, marital and family problems, etc. Your participation in the EAP is voluntary and strictly confidential.